Author Guidelines

Instructions to Authors (PDF file)

Authorship Letter HPEJ

Sample Cover Letter

Template for Manuscript Submission


Preparing your manuscript

Authors should submit only Manuscripts that have been carefully proofread and polished. Before submission please make sure that your Manuscript is prepared using the paper template. This will ensure fast processing and publication. Acceptance or rejection notification will be sent to all authors.

  • Manuscripts submitted without professional Email (university Email) , the name of the department, the name of the College and University will be rejected.
  • Author should submit the cover letter (template attached)
  • Manuscripts must follow the structure of Manuscripts as it is mentioned in the type of manuscripts below (From Introduction until Conclusion - length of manuscript)
  • Figures must be original and high-quality definition.
  • Authors are strongly encouraged to follow the principles of sound technical writing. In addition, good English usage is essential. Authors whose native language is not English may wish to collaborate with a colleague whose English skills are more advanced. A spell checker can be helpful to discover misspelled words such: Grammarly.
  • Authors are encouraged to use referencing software such as Mendeley, Endnote, Zotero.
  • Authors are encouraged to use summarizing, paraphrasing to avoid plagiarism

Types of manuscript accepted by HPEJ

The HPEJ invites contribution in the following categories:

  1. Original article: This is our standard preferred format of research articles. Authors should describe modern and attentively complete research work and explain experimental procedures in sufficient details for justification. It should include an Abstract of not more than 250 words. The word count of the article should be up to 3000 words. The article should be written under the following headings:
    1. Abstract
    2. Introduction
    3. Methods
    4. Results
    5. Discussion
    6. Conclusions
    7. Reference
  2. Review article: Review articles are intended to provide an updated perspective on a certain subject that could be relevant for the readership of the journal. The format of reviews can be different from research articles. It should contain abstract, introduction, body of the review (can be variable based on the nature of the review), and conclusions. Word count should be up to 4000 words
    1. Abstract
    2. Introduction
    3. Methods
    4. Results
    5. Discussion
    6. Conclusions
    7. References
  3. Technical / Case report: Authors are encouraged to submit articles on case report using precise scientific topics, with excellent details, investigations, and curiosity. Case reports should contain a short abstract and introduction followed by case description, discussion and conclusions. Word count should be up to 2500 words
    1. Abstract
    2. Introduction
    3. Technical / Case Presentation
    4. Discussion
    5. Conclusions
    6. References


Authors must follow HPEJ paper template to ensure adjusting the required style, non-formatted manuscript will be rejected


All the submitted manuscripts are screened for plagiarism through the Turnitin software. The authors are encouraged to use paraphrasing and summarizing technics and sources should be cited appropriately. Any attempt of plagiarism shall be followed by the rejection of the submitted manuscript. HPEJ tolerates 19% of similarity.

Manuscript Preparation

Manuscripts submitted to HPEJ should be written in English and conform to the style guidelines set forth by APA, as per the most recent Publication Manual of the American Psychological Association (7th edition). Manuscripts should be typed using double‐spacing (except tables which should be single‐spaced), with margins of at least 2.5 cm (1 inch). All pages should be numbered.

Title page

The first page of the manuscript should contain the following information:

  1. The title of the paper
  2. A short title not exceeding 45 characters for use as a running head
  3. Names of authors
  4. Names of the institutions at which the research was conducted
  5. Name, address, telephone and fax number, and email address of corresponding author.


(Follow this template)

All papers should be accompanied by an abstract of up to 250 words. The abstract should reflect the content of the paper including methods used, results, and conclusions drawn.


This should be divided into sections with the headings: ‘Introduction’, ‘Methods’, ‘Results’, ‘Discussion’ and ‘Conclusion’.

Notes on contributors

All articles should be accompanied by ‘Notes on contributors’, short biographical notes on each contributor to a maximum of 70 words per contributor.


References should be in 'APA' format: 7th Ed.

Illustrations and tables

Illustrations and tables should not be inserted in the appropriate place in the text but should be included at the end of the paper, each on a separate page.

Tables should be given Arabic numbers (e.g. Table 3), and their desired position in the text should be indicated. Tables should be used only when they can present information more efficiently than running text. Care should be taken to avoid any arrangement that unduly increases the depth of a table, and the column heads should be made as brief as possible, using abbreviations liberally. Lines of data should not be numbered nor run numbers given unless those numbers are needed for reference in the text. Columns should not contain only one or two entries, nor should the same entry be repeated numerous times consecutively. Units should appear in parentheses in the column heading but not in the body of the table. Words or numerals should be repeated on successive lines; 'ditto' or 'do' should not be used. Tables should be typed using single‐spacing.

All photographs, graphs and diagrams should be referred to as Figures and should be numbered consecutively in the text in Arabic numerals (e.g. Figure 3). A list of captions for the figures should be submitted on a separate sheet (or where figures are uploaded as separate files, captions can be entered during the electronic submission process) and should make interpretation possible without reference to the text. Captions should include keys to symbols. Avoid the use of colour and tints for purely aesthetic reasons. Figures should be produced as near to the finished size as possible. All files must be 300 dpi or higher. Please note that it is in the author's interest to provide the highest quality figure format possible.

Please do not hesitate to contact the Publisher’s Production Department if you have any queries.

Acknowledgments and Declaration of Interest sections

Acknowledgments and Declaration of interest sections are different, and each has a specific purpose. The Acknowledgments section details special thanks, personal assistance, and dedications. Contributions from individuals who do not qualify for authorship should also be acknowledged here. Declarations of interest, however, refer to statements of financial support and/or statements of potential conflict of interest. Within this section also belongs disclosure of scientific writing assistance (use of an agency or agency/ freelance writer), grant support and numbers, and statements of employment, if applicable.

Acknowledgments section

Any acknowledgments authors wish to make should be included in a separate headed section at the end of the manuscript preceding any appendices, and before the references section. Please do not incorporate acknowledgments into notes or biographical notes.

Declaration of Interest section

All declarations of interest must be outlined under the subheading “Declaration of interest”. If authors have no declarations of interest to report, this must be explicitly stated. The suggested, but not mandatory, wording in such an instance is: The authors report no declarations of interest.

Corresponding author will receive galley proofs in PDF or other legible formats for checking. Any correction therein, should be returned to the editorial office within 48 hours of the receipt. The corrected proofs should be sent back to the author for rechecking and obtaining confirmation that everything is alright before final publication.

Additional Information Upon Acceptance

Electronic proofs When proofs are ready, corresponding authors will receive email notification. Hard copies of proofs will not be mailed. To avoid delays in publication, corrections to proofs must be returned within 48 hours, by electronic transmittal, fax or mail.